Categories / Operations & Inventory

Cafe owner's custom GPT turns inventory-sheet photos into vendor shopping lists

Business

Small coffee shop/cafe (owner, Cole Morgan) buying from 3+ stores

Task

Converting daily handwritten inventory sheets into restock lists grouped by vendor

Result

Replaces manual list-making that took "2-10 minutes" per order; off-the-shelf OCR quoted "$250+/month" avoided

Tools

• ChatGPT custom GPT (photo OCR)
• Slack
• Obsidian

Setup

1. Create GPT, upload XLS of all inventory items + vendor
2. instruction: "You are a coffee shop manager overseeing inventory remotely..." output only markdown checklist grouped by vendor, ask about unmentioned items
3. upload sheet photo daily
4. planned Slack channel integration

Source

colemorgan.com ↗

Specifics rating

high specifics high = concrete numbers/quotes; med = partial; low = qualitative

Results as reported by the source; not independently verified.